Case studies

Real enrollment campaigns. Real booked families.

These snapshots show how the EduCare Enrollment System turns local parent attention into booked tours, applications, registrations, and filled rooms for childcare and education programs.

Map My Enrollment Plan View snapshots

Campaign snapshot

$14.10

Avg. cost per booked family

90 days

To a full calendar — done-for-you

37+

Programs filled across the U.S.

We launch hyper-local ads for families near your program.

AI replies instantly, qualifies parents, and books the next step.

Every inquiry is tracked through the CRM to enrollment.

Proof by program type

Campaign snapshots from childcare, school, and camp enrollment

Client names are anonymized here. Platform screenshots and exported reports can be added as source evidence once you share them.

Daycare groupTexas50 days

Filled the infant room and built a waitlist in under two months

A two-location childcare group needed a steadier way to create demand for high-value rooms without adding more front-desk follow-up.

new enrollments

$14.10

avg. cost per booked family

82%

show-up rate

Before

Tours depended on word of mouth and inconsistent inbound calls.
Lead response time varied by staff availability.
The infant room had open seats with high monthly revenue at stake.

Installed

Hyper-local parent ads around each center
Instant SMS follow-up and tour booking
CRM tracking from first inquiry to enrolled family

“We went from praying for a phone call to turning families away. EduCare Leads filled our infant room and built a waitlist in under two months.”
Maria T., Owner

Private schoolFlorida45 days

Packed the open-house calendar with qualified local families

A private school needed more mission-aligned applicants and a faster path from inquiry to admissions conversation.

applications

7 sec

AI first reply

4.2x

average ROAS snapshot

Before

Families were researching silently but not always booking a visit.
Admissions follow-up competed with daily school operations.
Open houses were filling too slowly for the enrollment window.

Installed

Program-specific ad angles for local parents
Automated qualification and calendar booking
Weekly reporting on lead quality and booked visits

“Our open-house calendar was packed for the first time in years. The AI follow-up booked families before our admissions team could even pick up the phone.”
James P., Admissions Director

Summer campGeorgia3 weeks

Sold out summer sessions and opened a waitlist three weeks after launch

A camp operator wanted predictable registrations before the seasonal rush, with follow-up happening after hours and on weekends.

100%

sessions filled

3 wk

to waitlist

24/7

reply coverage

Before

Registration depended on last year's list and occasional referrals.
Parent questions came in outside office hours.
The team needed momentum before the busiest enrollment period.

Installed

Seasonal creative built around urgency and fit
Parent SMS answers for common registration questions
Campaign tracking tied to session capacity

“We filled every session and started a waitlist a full month earlier than last year. Registrations came in while we slept.”
Aisha R., Director

Source evidence

We can tighten this page with platform-level proof

Meta campaign screenshots by client, date range, spend, leads, and booked calls

Google Ads screenshots for search terms, conversions, CPA, and spend

CRM or calendar exports showing booked tours, visits, applications, and show rates

Enrollment outcomes tied back to the same date ranges

Want numbers like these in your market?

Book a free call and we'll map your local enrollment opportunity, likely lead volume, and the system needed to turn parent attention into booked family conversations.

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For childcare and education programs above $25k/month